Complaint Procedures

OICR is responsible for overseeing compliance with regard to state and federal regulations that prohibit discrimination on the basis of protected status.  Complaints of discrimination or accommodation determination grievances may be filed with OICR.

Interactive Process

When an accommodation is not obvious and more information is needed, OICR uses an interactive process.  The interactive process describes the method of communication between employee, supervisor, medical providers and OICR to discern appropriate accommodations.  The process can include:

• Analysis of the position description and determination of essential functions with the employee and supervisor
• Consultation with the employee to determine precise job related barriers or limitations, and how they can be remediated to enable the full participation of the employee in their job functions.
• Continual conversation as needed with involved parties until a reasonable solution is discerned.
• During the intake meeting, the Employee Accommodations Specialist will talk through this process with the employee.  Employees always have the right to stop the process before disclosing to the supervisor.  Participation in this process is voluntary.

Confidentiality

OICR will keep any medical information obtained confidential (including, but not limited to diagnosis, medications, and treatment plans), and will only discuss impacts with others on a strict need-to-know basis.  Supervisors who learn this information, whether directly from the employee or from OICR are expected to keep information confidential and shared only with OICR.